Open Recruitment International Conference Organizer IICIS 2018

PUBLIC RELATION & LIAISON OFFICER

(2 DRIVERS & 2 LOs)

Before Conference : Distributing publication materials to external parties and partners (domestic and overseas), and taking care of administrative matters to grant publication permission, and etc.

Driver : Conducting coordination with  IT & Technical Support to ensure acceptable car for VVIPs within the given budget range.

LO : Managing initial pre-departure correspondence with the designated VVIP to get detail flight info and to decide an easy-to- find picking up spot at the airport.

During Conference : Finalizing pick-up and drop-off schedule (between Venue, Hotel, and Airport) for each individual VVIP, and assisting event documentation.

Notes :

* Candidates with previous relevant experience are a big plus

* Driver Position : Spesific English proficiency level is not required

* LO Position : Adequate English proficiency level (oral skill) is required

* Successful candidate(s) will collaborate with other 7 colleagues

SECRETARIAT (2 Correspondence & 2 Admin Staffs)

Before Conference : Drafting and preparing letters for various purposes (incld. invitation letter, email correspondence, announcement for author/presenters, etc), managing correspondence with international VVIPs and speakers/author (for correspondence staff), handling ICAS-PGS conference email and OCS (open conference system) in daily basis, and etc.

During Conference : Sending reminder for final revision paper, preparing attendance form, souvenir, and certificates.

Notes :

* Candidates with previous relevant experience are a big plus

* Admin Position : Spesific English proficiency level is not required

* Correspondence Position : Adequate English proficiency level (written skill) is required

* A mini workshop on OCS (Open Conference System) will be provided in advance

* Successful candidate(s) will collaborate with other 7 colleagues

 

PROGRAM CHAIR (1 staff)

Before Conference : Identifying and managing correspondence, monitoring the paper review progress and the results of paper submission, creating reviewer database, and finalizing conference rundown, etc.

During Conference : Identifying and finalizing Moderator and the responsible LOs at each parallel room, creating schedule of parallel sessions and moderator database, etc.

Notes :

* Candidates with previous relevant experience are a big plus

* Spesific English proficiency level is not required

* Successful candidate(s) will collaborate with other 3 colleagues

 

TECHNICAL SUPPORT (2 staff)

Before Conference : Preparing alternatives and finalizing conference venue, collecting necessary tools, and gathering information on prices, location, condition, and etc.

During Conference : Planning, Monitoring, and Controlling (Technical Equipments, Conference Logistics, etc).

Notes :

* Candidates with previous relevant experience are a big plus

* Spesific English proficiency level is not required

* Successful candidate(s) will collaborate with other 4 colleagues

  1. A once-in-a-lifetime experience to collaborate together with FISIP UNILA’s lecturers and staff to  manage the biggest international event at the faculty
  1. A dynamic workplace based on respect, where everyone has a voice to share knowledge and ideas
  1. Dean’s certificate

 

timeline

  1. Open recruitment :
  2. 7th – 22nd May 2018
  3. Interview/Selection :
  • 23rd – 25th May 2018
  1. Announcement for
  • selected candidates :
  • 26th May 2018